Marketing Services & Events Coordinator

POSITION SUMMARY:

The Marketing Services & Events Coordinator is responsible for the execution and logistical support of trade shows, customer events, literature fulfillment, and internal marketing services. This role serves as the operational backbone of the marketing team, ensuring that materials, events, and customer-facing resources are delivered accurately, efficiently, and on schedule.

The position works closely with all marketing team members to maintain the systems and processes required for day-to-day marketing operations.

PRIMARY RESPONSIBILITIES:

Trade Show & Event Management

• Plan and execute trade show logistics.
• Manage event registrations and exhibitor requirements.
• Coordinate booth shipping, setup, and teardown logistics.
• Manage event schedules, vendor relationships, and supporting documentation.
• Order promotional items and maintain event inventory.
• Support on-site event execution as required (some travel required).

Marketing Operations

• Maintain marketing literature inventory.
• Coordinate printing and production of marketing materials.
• Manage distribution and fulfillment of sales collateral.
• Support departmental budgeting and purchase tracking as assigned.

Documentation & Fulfillment Support

• Maintain inventory levels for frequently used documents and collateral.
• Support fulfillment of product literature for manufacturing locations.

Administrative & Process Support

• Maintain marketing item inventories and records.
• Coordinate departmental logistics and scheduling support.
• Assist with project tracking and execution.
• Support continuous improvement of marketing processes and workflows.

Sales Support Coordination

• Fulfill requests for sales collateral and event materials.
• Coordinate shipment of sales support resources.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

• Associate’s or Bachelor’s degree in Marketing, Communications, Business Administration, Event Management, or a related field preferred.
• Minimum of 3 years of experience in marketing support, event coordination, administrative support, project coordination, sales support, or a related role.
• Must have experience coordinating trade shows or customer events, including booth structures and heavy equipment.
• Proficiency with Microsoft Office applications.
• Equivalent combinations of education and experience may be considered

ADDITIONAL REQUIREMENTS:

• Strong organizational, project coordination and time management skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• High level of accuracy and attention to detail
• Strong analytical and problem-solving skills
• Excellent communication and customer service skills
• Continuous improvement mindset

TRAVEL:

Travel as required to meet business needs, in particular as needed to attend/coordinate trade shows.

PHYSICAL REQUIREMENTS:

• Ability to travel throughout facilities and trade shows as required to perform essential duties.

EMC expects that every team member will be guided by EMC’s Guiding Principles

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.